Legal Assistant II - Witness Management Program

  • Post Date:January 11, 2022
  • Apply Before: January 11, 2023
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Job Description

Position – Legal Assistant II
SCA Wage – 30362 – Paralegal/Legal Assistant II
PERIOD OF PERFORMANCE
The term of the proposed task order will include a base period and four (4) option periods as shown below:
Base Period: September 26, 2020 through September 25, 2021
Option Period 1: September 26, 2021 through September 25, 2022
Option Period 2: September 26, 2022 through September 25, 2023
Option Period 3: September 26, 2023 through September 25, 2024
Option Period 4: September 26, 2024 through September 25, 2025
PLACE OF PERFORMANCE
Performance will be at the USAO, Criminal Division at 300 Mulberry Street, Suite 400,Macon, Georgia 31201.
The contractor works in an office setting; some walking, standing, bending and carry of small office items is required.
WORK HOURS
The contractor shall work Monday through Friday, except Federal holidays from 8:00 am – 5:00 pm, with a one-hour lunch break or 8:30 am – 5:00 pm, with a half-hour lunch break.
STATEMENT OF WORK
United States Attorneys’ Office Middle District of Georgia
Legal Assistant II Contractor Witness Management Program
1.0 INTRODUCTION, SCOPE AND PURPOSE
Each United States Attorney’s Office (USAO) is staffed with Victim-Witness personnel who provide direct support and services to victims and witnesses of federal crimes. Victim-Witness personnel play an integral role in facilitating the participation and cooperation of victims and witnesses throughout the federal judicial system. In addition to affording rights and providing services to victims pursuant to the Crime Victims’ Rights Act (CVRA) and other federal law, Victim-Witness personnel are responsible for witness management. Currently, Victim-Witness personnel positions are funded by the Crime Victims Fund (CVF). Statutory amendments establish the CVF is available only for providing and improving services for the benefit of crime victims, and indicates that other non-victim related activities, such as witness management and grand jury coordination , may not be charged to the CVF. Therefore, the current structure of most offices, where Victim-Witness personnel perform both victim and witness-related functions, is no longer in compliance with the CVF reimbursement requirements. The Office of Legal and Victim Programs (OLVP) has determined a requirement for contractor support to assist in meeting the needs of the USAOs, of Victim-Witness personnel, and of witnesses. The primary purpose of the contractors is to support the fact witness management process by completing the processing travel vouchers; arranging for witness travel and lodging; working directly with witnesses to ensure appearance for court, pre-trial conference, and grand jury; and coordinating with other agencies as required, among other duties. A secondary objective is to reduce the delay in witness payments and enable Victim-Witness personnel to increase the quality and quantity of direct services being provided to victims. The Department of Justice (DOJ), United States Attorney’s Office for the Middle District of Georgia has a requirement for a Legal Assistant II (Labor Category 30362) contractor in the criminal division, Georgia office.
The Period of Performance for this award shall be awarded as a base year, with four (4) option years.
LEGAL ASSISTANT BASIC QUALIFICATIONS
The Legal Assistant II must have:
* High school diploma is required, undergraduate degree is preferred
* Valid Georgia driver’s license and dependable vehicle
* Position requires U. S. Citizenship and the ability to pass a sensitive security clearance (BI) (PSL-6 – High Risk)
Experience to include:
* One year of legal experience
* Proficiency in using Microsoft Office, Word, Excel, PowerPoint, etc.
* Ability to communicate effectively both orally and in writing
* Good organization skills
LEGAL ASSISTANT TASKS/REQUIREMENTS
Provide witness management assistance prior to, during, and after trial.
Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.
Furnish requested information concerning pending and completed fact witness vouchers.
Gather required documentation and reconcile Government Travel Accounts, Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to:
Establish and maintain a variety of fact witness files, documents and databases
Assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations
If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences
Perform other administrative and logistical fact witness management related duties as required/assigned.
9.0 TRAVEL
The contractor may travel within the district and, on occasion, travel to Columbia, SC or Washington, DC may be required to attend training.
Regardless of the type of travel, when travel is required, it must be pre-approved in writing by the COR or Contracting Officer.
Contractor travel in the performance of the tasks contained in this contract shall comply with the Federal Travel Regulation (FTR), as applicable, in effect on the date(s) the travel is performed.
Local travel is considered to be within a fifty-mile radius of the place of performance.
For local travel, mileage will be reimbursed at the government rate from the USAO location to the required destination with appropriate documentation.
Travel requirement will be established as a separate line item with a projected monetary amount for a set period of time.
The Contractor shall only invoice against the line item after travel has occurred.
All receipts of costs incurred must be submitted with the invoice.
Except for meals and incidental expenses, all travel shall be reimbursed at the actual expense rate. Contractors shall obtain government rates whenever available.
When government rates are not available, the Contractor shall so indicate on their travel invoice.
Contractors are expected to incur expenses prudently.
Indirect costs, excessive or lavish travel expenses shall not be reimbursed.
Below are some guidelines to prevent the incurrence of unacceptable travel expenses:
* Coach class transportation tickets should be purchased.
Receipts are required.
* Receipts are required for all lodging costs, regardless of amount. Actual hotel costs shall be reimbursed up to government maximum lodging amount for city as indicated in the FTR.
Standard hotel rooms should be purchased.
Lodging cost shall not be allowed for stays with friends and/or relatives.
* Receipts are not required for meals. Meals and incidental expenses (M&IE) shall be reimbursed at the government rate as indicated in the FTR, limited to ¾ for the first and last day of travel.
* Receipt are required for any miscellaneous expense over $75, i.e., taxi, Uber or shuttle services.
* Non-business related activities will not be reimbursed, i.e., movies in hotel rooms, personal phone calls, transportation to non-business events including dinner venues.
* Tips should not exceed 15% of the cost for taxi, Uber or shuttle.